Orbita
ScaleFlow

Submissions, scored and ranked without the spreadsheet

A submission and evaluation platform that collects entries, scores them against flexible criteria, and produces ranked reports and export-ready documents.

Client

Amman International Film Festival

Industries

NGOAwards, grants and evaluationFilm, television and creative industries

Year

2026

Submissions, scored and ranked without the spreadsheet project cover

THE CHALLENGE

The challenge

Any organisation running an open call — grants, awards, festival submissions, funding rounds — hits the same wall. Entries arrive by email and form. Judges score in separate spreadsheets. Someone consolidates by hand. Rankings get argued about because nobody can see how a total was reached, and every request for "the full details of entry 47" means assembling a document manually.

THE APPROACH

How we approached it

Submissions live in one place, with files attached and editable after upload so a correction doesn't require a resubmission. Scoring categories are configurable rather than fixed, so the same platform serves a grants round and an awards process without rebuilding.

Score reports rank and compare projects against those categories, with applicant and project detail visible in a single table for review.

Export was treated as a first-class feature, because the output is what leaves the system and reaches a board. Bulk export to XLSX with selectable fields. Individual submissions to PDF and DOCX, with the option to exclude evaluation results — so the same record produces both an internal scoring document and a clean applicant-facing one — and internal section identifiers stripped from external versions.

THE RESULTS

What we delivered

- Configurable scoring categories reusable across different evaluation processes - Ranked comparison reporting from a single consolidated view - Bulk XLSX export with customisable field selection - Per-submission PDF and DOCX generation with internal and external variants